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Exhibitor Resources

Beware of tradeshow scams and unauthorized vendors that target exhibitors participating in tradeshows across the country. Be careful of companies calling posing as vendors for the event that are not contracted by WE17 Event Management. WE17 is produced by Society of Women Engineers and ROC Management, Inc. Click here to view the official contractor list. Some scams include housing reservations, directory listings, attendee list rentals and onsite services.

If you are contacted by any outside company you find suspicious or are unsure whether they are a legitimate authorized vendor for this event, please contact the WE17 Exhibits Manager at exhibitsmanager@swe.org or call +1.630.271.8210. If possible, include any email communication you receive.

Event Dates and Venue

Dates and Venue:
October 26 & 27
Austin Convention Center
Level 1 - Halls 3, 4, 5  
Austin, Texas

Career Fair:
Thursday, October 26      
Open: 1:00 – 8:00 p.m.
Career Fair Opening Reception: 6:00 – 8:00 p.m.

Friday, October 27      
Open: 9:30 – 10:30 a.m.   (Professionals Only)   
Open: 10:30 a.m. – 4:00 p.m.   (All Others)

View the online floor plan   

Show Colors:  
Show Drape - Black, Teal, White
Aisle Carpet - Tuxedo
Booth Carpet - Grey

WE17 Interview Booths:
Level 1 - Halls 1, 2  
Thursday, October 27 1:00 p.m. – 8:00 p.m.
Friday, October 28 9:30 a.m. – 4:00 p.m.

Show Colors:
Interview Booth Drape - Grey
No Carpet in Hall (not required)

View the online floor plan 

Shipping Information

Advance to Warehouse Address*:
Society of Women Engineers
(Exhibiting Company Name, Booth #)
C/O UPSF c/o AWD - Shepard Exposition Services
16310 Bratton Lane
Bldg 1, Suite 125
Austin, TX 78728

*First day for warehouse deliveries without an additional surcharge:
Thursday, September 28, 2017

*Last day for warehouse deliveries without an additional surcharge:
Wednesday, October 18, 2017

Direct to Show Facility Address*:
Society of Women Engineers
(Exhibiting Company Name, Booth #)
C/O Shepard Exposition Services
AUSTIN CONVENTION CENTER
500 East Cesar Chavez Street
Austin, TX 78701

*First-day freight can arrive at show facility: Tuesday, October 24, 2017

Important Dates

  • Exhibitor Appointed Contractor notification deadline:  
    Thursday, September 28, 2017

  • Discount price deadline for standard Shepard orders:  
    Thursday, October 05, 2017

  • Discount price deadline for custom Shepard rentals:  
    Tuesday, September 26, 2017

GENERAL EXHIBIT INSTALLATION:

Tuesday, October 24, 2017:
1:00 – 5:00 p.m.

Wednesday, October 25, 2017: 
8:00 a.m. – 5:00 p.m.

Thursday, October 26, 2017: 
8:00 – 10:00 a.m.   

All Exhibits must be fully operational by 11:00 a.m. Thursday, October 26

REGISTRATION:
Tuesday, October 24
6:00 – 8:00 p.m.  (Exhibitors only)

Wednesday, October 25
7:00 a.m. – 8:30 p.m.

Thursday, October 26
6:30 a.m. – 8:00 p.m.

Friday, October 27
7:00 a.m. – 6:00 p.m.

Saturday, October 28
7:30 a.m. – 12:00 p.m.

CAREER FAIR:
Thursday, October 26:
1:00 – 8:00 p.m.    (Collegiate and Professionals Welcome)
6:00 – 8:00 p.m. - Career Fair Opening Reception (Collegiate and Professionals Welcome)

Friday, October 27 
9:30 – 10:30 a.m. (Professionals Only)  
10:30 a.m. – 4:00 p.m. (Collegiate and Professionals Welcome)

EXHIBIT DISMANTLE:
Friday, October 27 4:00 p.m. – 10:00 p.m.

All freight not called for by 11:00 a.m. on Saturday, October 28 will be shipped by a carrier selected by the official drayage contractor at exhibitor's expense.

For exhibitor inquiries, please contact:
WE17 Career Fair Office
Phone: +1.630.271.8210
Fax: +1.630.271.8234
Email: exhibitsmanager@swe.org